We, Wyvern College, are the data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school, Hampshire County Council and the Learning Records Service. We hold this personal data and use/share it to:


  • Support your child(ren)’s teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care;
  • Contribute to improving your child(ren)’s health and reducing inequalities
  • Statistical forecasting and planning; and
  • Assess how well your school is doing.


This information includes your contact details, national curriculum assessment results, attendance information, modes of travel and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications, we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.


We will not give information about you to anyone outside the school without your consent unless the law allows us to. 


We are required by law to pass some information about you to the Department for Education (DfE) and, in turn, this will be available for the use(s) of the Local Authority. There are many statutory requirements for us to exchange information about parents and children; for example the school workforce census, pupil level censuses, school travel surveys, forces children census etc, Youth Service data exchange (in Year 8), information exchanged when moving between schools, exam entries and results.


We also have local arrangements in place to share information with the following organisations to support the operational running of the College:


  • the NHS and School Nursing Service (health support and vaccination programmes)
  • SIMS In Touch and Learning Gateway (email communications, attendance monitoring, assessment data) 
  • Welfare Call (attendance information relating to Looked After Children) 
  • TUCASI (internet payments and cashless catering)
  • Caterlink (cashless catering and finger reading)
  • Evolve (Local Authority system for organisation of school trips)
  • SISRA (assessment data analysis and reporting)
  • School Parents’ Evening Booking (booking system for parents’ evenings)
  • Panopto (lesson video recording system for teaching and learning purposes)
  • Wyvern Pyramid (sharing of information on more vulnerable children)
  • Eastleigh Consortium schools and colleges, and other schools and colleges inside and outside of Hampshire that students may apply to (for school transfers and post-16 provision)


If you take part in a foreign trip, we may have to share your details with the relevant travel company or airline but if this is the case, it will be outlined in the information provided as part of the trip.


All the above are data controllers in respect of the data they receive and are subject to the same legal constraints by law in how they deal with the data.


We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to, or as envisaged by this privacy notice.


If you want to see a copy of the information about you that we hold and/or share, please contact Mrs J Saunders, Data Protection Officer, via Wyvern’s reception 023 8069 2679.


If you require more information about how the Local Authority (LA) and/or Department for Education store and use your information, then please go to the following websites:


For Hampshire County Council:

The County Council has their own privacy notice, which can be accessed via the following link:



To see how your information is used by the LA:





For the DfE:



If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:


  • Data Protection Team

Children’s Services

Elizabeth II Court (North)

The Castle


SO23 8UQ

Website:   http://www3.hants.gov.uk/learning 

Email:   childrens.services.dp@hants.gov.uk 

Telephone:   01962 845320


  • Public Communications Unit

Department for Education

Sanctuary Buildings

Great Smith Street



Website:   https://www.gov.uk/government/organisations/department-for-education 

email:   http://www.education.gov.uk/help/contactus 

Telephone:   0370 000 2288


In addition for Students Aged 13 and Over

Once you are aged 13 or over, we are required by law to pass on certain information to the providers of youth support services in your area. This is the Local Authority support service for young people aged 13 to 19 in England. We must provide the name and address of you and your parents (and your date of birth) and any further information relevant to the support services’ role.   However, until you are aged 16 or older, your parent(s) can ask that no information beyond your name, address and date of birth (and their name and address) be passed on to the youth services provider. This right transfers to you on your 16th birthday. Please inform Mrs J Saunders at the College if you or your parents wish to opt-out of this arrangement. 


For more information about young peoples’ services, please go to the National Careers Service page at:  


https://nationalcareersservice.direct.gov.uk/aboutus/Pages/default.aspx. For more information about the Youth Support Services in Hampshire please go to: http://www3.hants.gov.uk/yourfuture/youthsupport-finder.htm 


Revised: February 2016


Contact Wyvern

Wyvern College
Botley Road
Fair Oak
SO50 7AN


Tel: 023 80692679

Fax: 023 80603215

Email: enquiries@wyvern.hants.sch.uk


Reception Opening Hours: 8:15am to 4:00pm


Follow us on: